Please see the policy guidelines below and let me know of you have any questions. – Any Employee in ANY JOB at ANY LEVEL can use these memos and remove the references to being an HR professional and use these at work. SAMPLE MEMO REGARDING FMLA COMPLIANCE CONCERNS, To: Your Supervisor (also include the supervisor of an employee, or any others on this list to whom this memo should be addressed), Re. Preventive measures generally fall into three categories, workplace design, administrative practices and work practices. Inspections that are done periodically must already be included in the calendar of activities every operational year so it can be easier to plot it in the updated checklists of the business. Aside from the physical areas that are essential to be included in the checklist, it is also important for processes to be discussed in the workplace inspection checklist. I will follow this memo up with a list of quality upcoming available trainings in our area or via webinar. Additionally, I know we share an awareness of the importance of precedent in our decision-making processes and our handling of union issues in a legally complaint manner. I have responsibility to adhere to SHRM code of professional conduct and our legal staff has an obligation to adhere to their own code of professional responsibility. As you know, the EEOC has determined that if a workplace environment is such that employees are afraid to make complaints; this environment can contribute substantially to a viable retaliation claim. Your workplace is the location where you are employed and where you go to work every day. You may also check out performance management checklist examples. The resources below are free and available to us to use at any time. Some documents need to be completed as part of government acts or regulations, while others are developed to ensure the efficient delivery of services and products to customers. My membership in SHRM provides free information, white papers, case-law information, and research capabilities along with toolkits for how to best handle the ADA and related issues. In fact, directing any employee to suppress anger is a risk for creating workplace violence. Workplace bullying is not a new phenomenon.In fact, it is fairly common, but in order to bring about change, the bullying must be well documented. This relates to a workers’ compensation injury; therefore, only the workers’ compensation (WC) carrier listed below should be billed by any medical provider related to this case. Additionally, now any employee who participates in an investigation is also protected from retaliation. Employee requests must be submitted via the Time Away form and MUST be approved by employee’s supervisor and HR. Moving forward, I recommend that we consider implementing a decision-making protocol that will include technical assistance consultation from no-cost government or SHRM resources to prevent errors in the future. I propose that (Company) implement that unpaid internship program I have outlined below. It will not only help you become more systematic, but it can also ensure you that the inspection will be recorded and documented accordingly. Other risk factors for workplace violence include domestic violence issues our staff may have about which we may be unaware, poor conflict resolution skills of some staff, and any drug or alcohol abuse by any staff members while at work. My membership in, SHRM provides free information, white papers, case-law information, and research, capabilities along with toolkits for how to best handle product and public safety-related, issues. If you truly want to make the most out of using this material, you have to ensure that you will be unbiased from the planning of the workplace assessment content up to the evaluation of its results. Additionally, I recommend that all persons involved in decisions related to addressing possible complaints about workplace bullying or workplace violence attend formal trainings on these issues. Flextime can be requested either by an employee or by a supervisor. I will follow this memo up with a list of quality upcoming available trainings in our area or via webinar. Additionally, I recommend that all persons involved in workplace safety, performance evaluation, discipline, and related decisions attend formal training on OSHA compliance issues. 0. This directive is not being given to other employees that I am aware of, and could be an example of disparate and inconsistent treatment. I know we share a strong commitment to consistent application of all (Company)’s policies regarding zero tolerance for unlawful retaliation as well as compliance with all relevant city, state, and federal laws. : Concerns about (Company) Engaging in Actions That Could Be Characterized as Retaliatory. I will follow this memo up with a list of quality upcoming available trainings in our area or via webinar. Excerpts from The HR Toolkit: An Indispensable Resource for Being a Credible Activist, http://www.cdc.gov/niosh/updates/upd-07-28-04.html. The situations that occurred with (employees’ names) are examples of bullying. http://www.osha.gov/dep/oia/whistleblower/index.html, http://www.dol.gov/compliance/guide/whistle.htm, http://www.dol.gov/compliance/laws/comp-whistleblower.htm, policies as well as compliance with all relevant city, state, and federal laws related to, decision-making processes and our handling of these issues in a legally compliant, SAMPLE FALSE CLAIMS ACT “BLOWING THE WHISTLE INTERNALLY” FRAUD-PREVENTION MEMO, Re. Rewarding our unpaid interns is a way for (Company) to show its appreciation for the hard work and dedication they provide. http://www.jan.wvu.edu/links/adasummary.htm. SAMPLE MEMO ADDRESSING WORKPLACE SAFETY CONCERNS, Re. Equality and Diversity Policy Example PDF. Additionally, I know we share an awareness of the importance of precedent in our, decision-making processes and our handling of product and public safety issues in a, SAMPLE MEMO REGARDING CONCERNS ABOUT RETALIATION AGAINST EMPLOYEE, FOR RAISING PUBLIC/PRODUCT SAFETY CONCERNS, On letterhead, in interoffice memo format, via e-mail, Re. ÿ Seeking the suspension, discharge or other punishment of an employee for not being a union member even if the employee has paid or offered to pay a lawful initiation fee and periodic fees thereafter. ), Re. I do believe this requires immediate remediation. You may also like, Evaluate the safety procedures followed by the business. This will demonstrate (Company)’s good will and commitment to remaining legally complaint with all relevant labor laws, and will serve to help keep (Company) union-free. I am unaware of this employee ever engaging in behavior that has been characterized as threatening or violent, and I see no reason for such a directive to be given to this or any employee. Hence, your checklist should be highly-usable when it comes to making the process easier and faster. The National Institute for Occupational Safety and Health (NIOSH) recognizes bullying as a form of workplace violence: http://www.cdc.gov/niosh/updates/upd-07-28-04.html. The resources below are free and available to us to use at any time. _______________ has requested leave donation. I look forward to rolling out this important improvement to (Company)’s corporate culture and I would appreciate your support to ensure that this important new policy is consistently and soundly enforced. Sample Telework / Telecommuting Agreemen t: This documents the understanding between the company and the teleworker or telecommuter. This will ensure that we are prepared to respond appropriately and proactively provide forms for employees who may require reasonable accommodations and continue to provide excellent internal HR customer service to (Company)’s employees while also remaining in compliance with ADA and related laws. http://www.eeotraining.eeoc.gov/viewpage.aspx?ID=030b9cb8-8e56-433c-a410-cc94ccb64b3a, http://www.workplacefairness.org/resources. I am also including information from JAN on recommended formats for employees requesting accommodations. I recommend that HR and/or leadership review all performance evaluations before they are presented to employees to ensure they are sound and free of rater-bias and attribution error. List all the emergency materials and equipment that the business possesses. ), Re. Ever since I sent a memo dated _________, my job performance has been scrutinized much more than it was before I sent that memo, and my job performance is currently most certainly being scrutinized much more than that of my colleagues. : Concerns about (Company)’s Compliance with the NLRA. I am concerned about how the recent situation with (employee’s name) is being handled. 3. I am asking that our non-retaliation policies be reviewed, that my concerns noted in my previous memo date __________ as well as in this memo be reviewed, and that all previous retaliatory actions against me be corrected and stop immediately. Additionally, I hope we share an awareness of the importance of precedent in our decision-making processes and our handling of ADA issues in a legally complaint manner, including refraining from any form of retaliation against any employee who raises ADA concerns. Remember, writing in the workplace is not the same as writing for a scholarly journal or writing for a newspaper or magazine, although the goal is the same. This has happened with no attention to precedent and no attention to the spirit of the policy. My membership in SHRM provides free information, white papers, case-law information, and research capabilities along with toolkits for how to best handle union-related issues. I’m excited to announce that (Company) will be bringing in a Certified Emotional Intelligence Consultant, who will meet with us as a group and then individually. Employees who are physically comfortable produce better quality work and are happier, thereby providing them with more energy for solving difficult challenges. Your document templates will be automatically populated with data from another app—like a survey or e-commerce tool. Unless I am unaware of additional information or documentation related to this matter, I recommend that we revisit this situation or documentation related to this matter, I recommend that we revisit this situation and seek technical assistance to ensure that we at (Company) have not made any errors in violation of laws that prohibit unlawful retaliation. We share a collective responsibility to ensure (Company)’s compliance with ADA and ADAAA. Number: For any billing inquiries related to this or any other workplace injury related to (Company), please call: ________________ (phone number for Company’s WC carrier). Briefly, examples of labor organization conduct which violate the NLRA are: ÿ Threats to employees that they will lose their jobs unless they support the union. You may also check out resignation checklist examples & templates in pdf. ÿ Questioning employees about their union sympathies or activities in circumstances that tend to interfere with, restrain, or coerce employees in the exercise of their rights under the Act. Change ), You are commenting using your Twitter account. I am concerned about how the recent situation with (employee’s name or complaint) is being handled. Each of our ___ (number of departments you have that could use an unpaid intern) could use an unpaid intern during the ____________ times of the year (or you may want to say year-round, depending on your industry and company). Please let me know if you would like to discuss these as they relate to my role at (Company). I know we share a strong commitment to the consistent application of all (Company)’s policies as well as compliance with all relevant city, state, and federal laws related to the NRLA. noun. Sorry, your blog cannot share posts by email. 6. Employees will greatly appreciate this benefit, which will increase their loyalty to (Company) and cause them to perform better and be more invested in their positions and work at (Company). Refer to templates of workplace inspection checklists so you can easily develop the format and layout of the tool. My membership in SHRM provides free information, white papers, case-law information, and research capabilities along with toolkits for how to best handle workplace safety and related issues. I recommend that we use these resources in. You have to remember that there are a variety of items that can be seen in one area why is why you have to be thorough when pointing out the things that will be under the workplace inspection scope for a specified time period. I will follow this memo up with a list of quality upcoming available trainings in our area or via webinar. : Recommendation to Implement a Defined, Relaxed Dress Code for Most Days. I know that we also share a commitment to prevent liability exposure for (Company) as well as personal liability exposure. Although the structure of a report is fairly consistent, it may vary according to the audience. We are pleased to announce a new Flextime Policy for (Company). I know that we also share a commitment for zero tolerance for retaliation against anyone who raises ADA concerns. You may also check out moving checklist examples. You may also like cleaning checklist examples & samples. Why You Should Document Employee Performance . Seek expert guidance if ever in doubt about the ethical propriety of a situation. The EEOC has an excellent mediation program. I have concerns about personal liability and liability for (Company) due to: Inconsistent application of (Company) policies to staff seemingly driven by conflicts of interest issues in application of policies that result in disparate treatment of staff. I have also experienced disparate treatment of any ordinary minor errors I have made both as compared to those of my colleagues and as compared to treatment given to minor errors I may have made prior to my having raised my ADA concerns. I am/we are a current (and/or former) employee(s) of (Company), and I/we implore you to initiate an official, prompt, sound, and impartial investigation into issues concerning (choose one as many as apply: unethical, unlawful, retaliatory, conflicts of interest, financial mismanagement, harassment and discrimination, unsafe working conditions, public health and safety issues, environmental illegalities, etc.). A manager’s request for an employee to change his or her schedule should be put in writing via e-mail and copied to HR. I am compelled to express concern about how we at (Company) handle issues related to Occupational and Safety and Health Administration’s (OSHA) prohibition against retaliation against an employee for raising concerns about workplace safety issues. Re. : Concerns about (Company)’s Compliance with Public/Product Safety and Whistleblower Protection Laws and Prohibitions against Retaliation, Public/Product Safety, prohibitions against unlawful retaliation, and Whistleblower, Additionally, we have a responsibility to investigate concerns about public safety or, product safety promptly, thoroughly, and soundly. But there are so many other ways to use documents to your advantage in a modern workplace without specifically requesting a job move. 3. I recommend that we use these resources in the future to ensure legally compliant decision-making processes related to union-related concerns: http://www.nlrb.gov/Workplace_Rights/nlra_violations.aspx. I recommend that we use these resources in the future to ensure legally compliant decision-making processes related to OSHA and retaliation-prevention issues. ; Documentation offers a history of the employee’s improvement or failure to improve performance over time. You have to be aware of the purpose of the simple checklist usage so you can easily specify the items and call to actions that you will include in the workplace inspection checklist. A place, such as an office or factory, where people are employed. I know we share a commitment to prevent liability exposure for (Company) as well as personal liability exposure. Customisable document taken from www.hr-inform.co.uk This document is for your guidance only. ), Re. Additionally, I recommend that all persons involved in ADA decisions, contributing to job descriptions, and involved in interviewing and hiring decisions attend formal training on ADA/ADAAA compliance issues. Workplace writing takes different forms, from formal business letters, meeting minutes, and applications, to brief messages, emails, narratives, and added text to letters. We share a collective responsibility to ensure (Company)’s compliance with product and, public safety laws. 2. Staff may request a shift in his or her start time for temporary period of time as needed (e.g., for regular MD visits or other reasons). Browse through these downloadable workplace inspection checklist examples so you can have higher chances of coming up with a smooth flow of workplace inspection activities. I would be happy to design and present this training, which would simply explain the differences between each example of healthy and unhealthy humor and elaborate upon the many ways in which unhealthy humor is destructive at the workplace. quality upcoming available trainings in our area or via webinar. Unless I am unaware of additional information or documentation relate to this matter, my concern is that by (employee)’s supervisor telling her/him that she/he may not express any negative emotion in any way either verbally or nonverbally, that a grave mistake is being made. Make changes when necessary and remove items which you think can potentially hinder the success of the inspection itself and the usage of the checklist that you have made. Note: Even though retaliation from workplaces for raising these issues IS unlawful, you use these memos at your own risk –. Re. We also share a strong commitment to the consistent application of all (Company)’s policies as well as compliance with all relevant city, state, and federal laws related to employment and an awareness of the importance of precedent in our decision-making processes. The identity of donors remains confidential and is only disclosed to certain members of HR and Finance for tracking purposes. noun. In this article I have compiled a list of examples of workplace documents, these are the different types of documents you may find in a workplace and may be a good reference point for trainers and especially anyone working with Australian Nationally accredited training from … The bill we are sending to you was erroneously sent to either an employee or this workplace. The purpose of workplace memos is to share information with workers that may affect them. They are written to communicate factual, descriptive information on survey results, for example. There are different kinds of workplace inspection activities which are commonly related to maintenance, assessment, and emergency response development and updating. I will forward links and other relevant information to you regularly as needed. I further recommend that we evaluate its presence, frequency, and severity at (Company) with the intention to both prevent workplace violence and to actively support the creation of a workplace that is psychologically, emotionally, and physically healthy for all employees of (Company). The approved form will be forwarded to HR for inclusion in the employee file. SAMPLE MEMO CONCERNING/ALLEGING RETALIATION FOR ADVOCATING FOR THE ADA/ADAAA, Re. Make sure that you will make the creation of the workplace inspection checklist collaborative. (Company) has a leave donation program for staff members who are out due to injury or illness and have run out of paid time off. I know we share a commitment to prevent liability exposure for (Company) as well as personal liability exposure. Learn how you can create a group doc on Workplace. If you wish to donate unused vacation, sick, or personal leave accrual, please let me know by responding to this message. The resources below are free and available to us to use at any time. ÿ Striking over issues unrelated to employment terms and conditions or coercively enmeshing neutrals into a labor dispute. 5. the future to ensure complaint decision-making processes related to these issues. Having a workplace inspection checklist can give the advantage of planning all the activities related to the program. 2. You may also check out task checklist examples. Additionally, I know we share an awareness of the importance of precedent in our decision-making processes and our handling of union-related issues in a legally complaint manner. We will then each choose 3 of the 15 EI subscale skills to focus on improving over the next year. The office where you go to work every day to do your job is an example of your workplace. The training also addresses constructive and destructive responses to workplace conflict, as well as how the organizational power and roles of those involved in a conflict have significant influence upon how the conflict will be handled, which is very significant for managers and leaders to be aware of. This can lead to the development of proper solutions that can better the workplace and its ability to protect the workforce from injuries and the like. Additionally, I recommend that all persons involved in any employment decision or action that could be characterized as unlawfully retaliatory attend formal training on these important compliance issues in order to prevent costly errors and noncompliance. Having understandable and comprehensive safety procedures and regulations can make it easier for workplace safety to be implemented. Were wasted in the workplace is actually a critical and tedious process email addresses role at ( Company does!, and learn from these errors and in some cases revisit and correct.. Beneficial and usable in this digital age, where people are employed memo CONCERNING compliance with the,... See the policy guidelines below and let me know if you have or... Their union support templates of workplace inspection against anyone who raises ADA Concerns … ] 1 Health,. Unlawful, you are commenting using your Google account the management research and report on these Memos! Were made, i recommend that we use these resources in the distribution, and... Predict how a policy will be used for the hard work and they. Checklists vary from organization to organization Monthly report to meet to discuss these as they relate to role. Reducing hundreds of hours that were wasted in the employee Handbook your blog can not share posts email. 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